History provides the full list view of all your lodgments since inception of your GovReports account with details of the business including name or trading name, ABN, branch number, the type of report or report name, date & time lodged and for which reporting period, Response message type, status, prepared and lodged by who and whether or not it is an amended report lodgment or a new lodgment.

As each computer monitor and or access will have some restriction on the view of your account screen and of course when viewing the list of your lodgments. You can adjust and set the number of lodgments you want to see on your screen by selecting whether you want to list 10, 25, 50 or 100 at a time. Once it is set, next login or access, will show the set number of lodgments.

Search field will enable you to search a particular lodgment using any of the field name set in GovReports lodgment report including business name, report type, ABN, TFN, date, status of report etc
Here you can also export your lodgment list in format.

Response Message
There are 2 types of response message:

• 1) Information
• 2) Warning

Informationmeans data transmitted successfully as information without any error.
Warningmeans data transmitted successfully with some errors detected such as TFN or ABN or related details, usually associated with Taxable Payment Annual Reports where information from contractors might not be completed with all regulatory fields .

Lodged Report Status
There are 4 types of lodged report status

• 1) Submitted
  Submitted means report has been lodged successfully
  
  
• 2) Submitted: Signed
  Submitted: Signed means it was lodged successfully with digital signature
  
  
• 3) Submitted: Processing
  Submitted: Processing means it was lodged successfully while pending for digital signature
  
  
• 4) Submitted: Declined
  Submitted: Declined means report was lodged successfully with request for digital signature but has been declined to sign
  
  

Lodged Report Profile
To access to the selected lodged report (shaded) profile which comes with lodgment receipt, click on the report name or click Open in actions. You will have 3 command function options:

• 1) Report
• 2) Email
• 3) Action tab
  • a. Report Without Identifier
  • b. Receipt

Reportwill give you the downloaded and printed option of the lodged reports ie what was submitted to the ATO or intended end government agency.

Emailwill populate the email set up to send email to either you or other. Email will come with PDF copies of lodgment receipt, actual report lodged and payment options if applicable.

Action tabwill provide you with further command options to either download report without identifier or to download the lodgment receipt

Lodgment receipt comes with time stamp of when the reporting data are received by the end government agencies.

Saved Reports shows the full list of all your saved reports in GovReports with details including Name or Trading Name, type of report name, ABN or tax file number, branch if relevant, date and time saved, reporting period, the status of the report saved either as draft or valid or valid and process and whether or not it is an amended report or new for lodgment.

As each computer monitor and or access will have some restriction on the view of your account and of course with the full list of your saved reports. You can adjust and set the number of reports you want to see on your screen by selecting whether you want to list 10, 25, 50 or 100 at a time. Once it is set, next login or access, will show the set number of saved reports.

Search field will enable you to search a particular reports using any of the field name set in GovReports Saved Reports including business entity name, report type, ABN, TFN, date, status of report,..etc
Here you can also export the your saved reports list in format.

There are various status options:

• i. Draft
• ii. Valid
• iii. Offline
• iv. Valid: Processing
• v. Valid: Signed
• vi.Valid: Declined

Draft report status means the report was prepared but maybe incomplete and was saved as a draft. As a draft, the report cannot be lodged

Valid report status means the report was prepared and validated with ATO for verification and free of errors and ready for lodgment.

Offline report status means the report was prepared as an offline service and can not be validated or lodged. This service is only available for BAS/IAS report.

Valid: Processing status report means the report was prepared, saved and validated and has been sent off and pending for digital signature. Once it has been sent for digital signature, the report cannot be lodged until it is signed.

Valid: Signed status report means the report was prepared, saved and validated and sent for digital signature which is now signed by the invited signee. The report is ready for lodgment.

Note: As GovReports Digital Authentication is an additional application, all valid status reports including signed, pending for signature as processing or declined can still be selected for lodgment. If you do decide to lodge other than Valid: Signed Reports, you should maintain records of your decision to select and lodge those reports.

Saved Report Folders
To access the saved Report Profile, click on the name of the report or the entity name

The list of saved reports now is compressed to a smaller column on your left hand side and the report profile on your right.

You can close the saved reports list column if desired for a bigger view of your working on the selected report by clicking on the arrow to the left or right to expand.


Saved Report Profile has 4 main commands

• 1) Report
• 2) Email
• 3) Prefill
• 4) Edit
• 5) Action tab
  • a) Report without identifier
  • b) Delete
  • c) Send For Signature
  • d) Print Document
  • e) View Document

Report, Email and Edit and Action Tab are common for all reports. With Prefill only accessible for Offline BAS/IAS.

Reportprovides you with the downloaded version of the report in PDF suitable for printing or for back up on your computer.


Emailwill generate email with the PDF attachment of the report. You have options to send email to yourself or other. If you select yourself or business entity, it will pick up the email you have within the system and if you select Other, you will need to enter the email address. You need to change or enter the email subject and contents of the email to suit your requirement.


Prefillwill only come up if the status of the report is Offline and it is an Activity Statement report. This is when the report was prepared offline and does not have any ATO prefilling details. Click Prefill and the report will be synchronised with ATO for prefilling information and goes into Edit mode for review and further action.

Editwill provide editing access to complete the draft or making changes to the report. For Draft or Offline Reports, the status will be the same if continue to save as a draft. For Valid & Draft Reports, if the figure has been changed, the status maybe changed depending on whether you save as a draft or Save and Validate successfully, in which case it will be Valid status.

If the report has a status of either Valid: Processing, Valid: Signed or Valid: Decline, and you select edit, the status of the report will be changed depending on your command to save as a draft or save and validate on the lodgment section of the reporting process.

Action TabReport Without Identifier and Delete are common for all status report types, while Send For Signature will only come up for Valid status report and Print Document and View Document report status will come up for Valid: Processing, Valid: Signed and Valid: Decline

Report Without Identifier provides the downloaded version of the report without the TFN

Delete enables you to delete the report

Send For Signature is available if you have a valid GovReports Digital Authentication subscription.

Print Document prepares and opens the document in PDF format

View Document connects you to the same document in GovReports Digital Authentication to view and access the signed or declined or pending for signature document.

From the main saved report profile, you can see full detail and status of the report.

Note: Lodge command function can only be performed for all Valid status report. You need to ensure that those reports with valid status and while pending for signature or have been declined do not get selected for lodgment. If so you will need to keep external records of your decision to lodge.

BAS payment options with search option for you to enter the entity’s information ie name, ABN or which ever the field applicable on their profile and the associated BAS payment options for that entity. Once you have located the right entity click on the entity’s name and the BAS payment option will prevail for you to advise client. This is a quick access option without the download requirement. Downloaded options to be explored from the Lodged Reports.

BAS Historic Lodgment via GovReports enables user to list all historic BAS lodgments for the client on request during the specified period and provides PDF copy of the actual BAS. This service extends to all lodgments via GovReports and via any other software or mediums.

Payee/Employees Reports i.e Group certificates, TFN Declaration can be accessible from here as a quick guide or from the lodged reports of the PAYG Payment Summary Annual Report and TFND lodgments. This screen provides the list of all your PAYG Payment Summary, TPAR reports and TFND lodgments with quick access to the Employee reports by clicking on View.
Email option is available to select and that would automatically pick up the business details including email address and attach with it the lodgment receipt, and the employer report of the PAYG or TFND.

To email the individual employee’s payment summary or group certificate, you will need to click ViewPayee/Employee Details and from there, you can click on the action icon on the same row as the employee you want to select, you will have options to print the download version of the report or email directly to the employee or employer or whoever is requesting it. The email will include it as a PDF attachment.

As each computer monitor and or access will have some restriction on the view of your account and of course with the full list of your lodged PAYG Payment Summary Annual Report and or TFND reports. You can adjust and set the number of reports you want to see on your screen by selecting whether you want to list 10, 25, 50 or 100 at a time. Once it is set, next login or access, will show the set number of saved reports.

Search field will enable you to search a particular reports using any of the field name set in GovReports Lodged Reports including business name, report type, ABN, TFN, date of lodgment or lodgment period, status of report,..etc

Outstanding Reports is the Dashboard Notification Service Tool that synchronises with the ATO system and all Office of State and Territory Revenue Offices to list out all issued compliance reports required for the selected business entity. These compliance reports include Activity Statements and all tax returns related to that tax payer as well as payroll tax obligations in the relevant State or Territory.

Depending on the tax payer’s business structure and its related reporting obligations, the listing of issued reports to be lodged will be tallied up from the list and the respected report will be removed as you prepare and successfully lodge the report to that end agency.

If the issued report becomes overdue, that particular report will be relisted on the Overdue tab for further emphasis on its overdue status.

Click on the tallied number of outstanding reports to expand the list of issued reports and select to start working on the selected report direct without having to go and search for business and its reporting obligations.

Outstanding reports show you what lodgments have been issued, but not lodged. There are 3 ways to access the settings for your 'Outstanding Reports'.

1. From your dashboard select 
My Lodgments => Outstanding Reports => Action Tab => Business Configuration


From here, you can select the Government Department ie ATO or relevant OSR and all clients that have the reporting to this selected government agency.

2. Outstanding Reports can also be set up from the business’s profile page by going to the Action tab and selecting the Outstanding Reports option to follow the prompts

3. When Adding a New Business to GovReports

Outstanding Reports setting is also available from the new client set up.

For each of the outstanding report associated with the business entity listed here, to access, you can click on Actions which will further provide you the options to either

• a) Prepare
• b) Delete
• c) View Instalment activity

Business Configuration in Outstanding Reports must be set up at for the system to identify which clients you want to set reminder and synchronise with ATO to provide you the list of outstanding reports.




GovReports is currently set up to list outstanding reports for Activity Statements and payroll tax to State and Territories

You will need to pick the form and tick to select to which business entity to apply for outstanding reports to.

As each computer monitor and or access will have some restriction on the view of your account and of course with the full list of your outstanding reports. You can adjust and set the number of reports you want to see on your screen by selecting whether you want to list 10, 25, 50 or 100 at a time. Once it is set, next login or access, will show the set number of outstanding reports from this access.

Signed Reports

GovReports has inbuilt digital signature via Digital Authentication application where you can prepare and send report direct to the business owner to authorise and digitally sign on the report for auditing record.

Once the report is sent for signature and the business owner has signed the report, he/she will automatically get a copy and you will also receive email notification that s/he has signed.

The signed report will then appear on the Signed Report widget for you to click on to select for lodgment if it was previously validated & sent for signature.

Signed Report will also list out all the digitally signed reports which have been successfully lodged for you to easily search if require.